Mente Flow / Company / Case studies

Sample projects, last 24 months.

A few examples for clients — from small automations to complex systems. Some are under NDA and cannot be shown. Detailed reports available on request.

★ Popular
2026-01
WhatsApp Business API → AI → Baselinker API

WhatsApp Bot — 24/7 order support

Customers ask about order statuses via WhatsApp at any hour. Without a reply in 15 minutes67% go to a competitor. Sales reps were losing 2–3 hours a day on repetitive questions.

AI bot replies 24/7 in < 5 seconds — checks status in Baselinker, gives delivery ETA, handles product questions. For complaints, escalates to a human with full conversation context.

  • Reply in < 5 seconds, available 24/7
  • Automatic order status check in Baselinker
  • Smart escalation to a human for complaints
  • Multi-language support (PL, EN, DE)
n8n WhatsApp Business API OpenAI GPT-4o Baselinker API
★ Popular
2026-02
Form → AI Agent → CRM → Email / Calendar

AI Lead Qualification Agent + automated follow-up

Form leads waited 2–8 hours for a sales rep to contact them. During that time, 67% left for a competitor who replied instantly.

AI qualifies every lead in 60 seconds: sends a personalised reply, rates potential (hot/warm/cold), automatically schedules a meeting in the rep's calendar, and writes it to the CRM.

  • Lead qualified in < 60 seconds of form submission
  • Automatic scoring: hot / warm / cold
  • Personalised email reply + proposed time slot
  • Full CRM and Google Calendar integration
n8n OpenAI HubSpot API SendGrid Calendly API
2026-03
Online store → OpenAI → Replicate → Facebook / Instagram API

Daily posts without a designer or copywriter

Social media channels were idle — posts appeared rarely and without structure. Creating graphics and content took the team several hours a week that simply weren't there.

Every day at 9:00 the automation fetches from the store, picks a product, writes the copy, and generates an AI graphic — the ready-made post lands simultaneously on Facebook and Instagram. No manual intervention.

  • Posts every day at 9:00, automatically
  • AI creates unique graphics and copy for each post
  • FB + IG + online store synchronised in one flow
  • Zero effort after go-live
n8n Sklep online API OpenAI GPT-4o Replicate Facebook API Instagram API
2026-04
Gmail API → Knowledge base → OpenAI → Draft reply

An inbox that replies itself

The inbox was filling up with dozens of enquiries a day, each requiring digging through internal documents. Finding the right information and writing a reply consumed hours of the team's time.

Each incoming email is immediately classified, AI searches the company document base and composes a draft reply — the employee just approves and sends. The knowledge base grows with the company.

  • Smart search across company documents (RAG)
  • Automatic email classification by topic
  • Draft reply ready and waiting for approval
  • Knowledge base updated continuously
n8n Gmail API OpenAI Supabase Pinecone
2026-01
Google Drive → AI → Warehouse → Baselinker

Invoice enters the system without touching the keyboard

Every delivery meant tedious re-entry — item by item, quantity by quantity, from the supplier invoice into the order system. Mistakes were inevitable: wrong price, wrong quantity, typo in the name.

Just drop the invoice (PDF, photo, or scan) into a Drive folder. AI reads every line item, verifies it against warehouse stock, and builds a ready order draft in Baselinker — without one extra click.

  • Works with PDFs, scans, and phone photos
  • Order draft ready and waiting in Baselinker
  • Documents sorted automatically (new / in progress / done)
  • No more data-entry errors
n8n Google Drive API Google Sheets OpenAI Baselinker API
2026-02
Document photo → OpenAI Vision → Baselinker → Status

Scaling warehouse operations without new hires

The company was growing, orders were growing — but every new order needed a person to manually search, check stock, and change the status. Scaling meant recruiting.

The system removes humans from the loop for routine statuses. Worker takes a photo of the document → AI reads the order number → status set automatically. Same team handles 3× more orders a day.

  • 3× higher throughput with the same team
  • AI reads numbers in any conditions (GPT-4o Vision)
  • Automatic status and warehouse sorting
  • Scaling without recruitment costs
n8n Google Drive API OpenAI GPT-4o Vision Baselinker API
2026-03
Photos + Attributes → GPT-4o Vision → WooCommerce / Shoper / Baselinker

Automatic AI product descriptions

A store with 500+ products with no SEO descriptions. Each description created manually for ~20 minutes — new products invisible to Google for weeks.

Drop photos and raw attributes → AI generates a full SEO description (title, meta, description, tags) → immediately publishes to the store. 500 products described in < 4 hours.

  • SEO description ready in < 30 seconds of upload
  • Product analysis from photo (Vision AI)
  • Automatic publishing to WooCommerce / Shoper / Baselinker
  • 500 products described in under 4 hours
n8n OpenAI GPT-4o Vision WooCommerce API Shoper API Baselinker API
2026-02
Baselinker / WMS → n8n → Slack + Gmail + Supplier order

Automatic stock level alerts

Products reached zero without warning. Customers ordered unavailable stock — result: returns, negative reviews, and lost revenue.

Real-time stock monitoring. At minimum stock level: automatic product block in the store + Slack alert + ready email to the supplier with a replenishment order.

  • Real-time stock monitoring
  • Auto-block when stock = 0
  • Slack alert + ready email to supplier
  • Zero orders for unavailable products
n8n Baselinker API WooCommerce API Slack API Gmail API
2026-01
Telegram Bot → LLM → Replicate → Supabase → Store

Product live the same day as delivery

New products arrived in the warehouse, but publication in the store was delayed by days or weeks. Customers didn't know about available stock — sales delayed, competition already selling.

Worker takes a photo on-site, enters a few details, and sends via Telegram. Bot generates photos, description, and listing — product appears online before the full delivery is even unpacked. Competition waits weeks; you sell today.

  • Product live online in < 1 minute of unloading
  • Works on any phone — no computer needed
  • AI generates professional product photos and descriptions
  • Always up-to-date catalogue = edge over competition
OpenAI n8n Replicate Supabase Loveable.dev Telegram Bot API
2026-04
Allegro + WooCommerce + Meta Ads + Google Ads → n8n → Looker Studio

All company numbers in one place, live

To see the full business picture, the owner had to open 5 different tools, manually copy data into Excel, and compile the report over two days — before they could analyse anything, the data was already stale.

The system pulls data from 6+ sources every hour and combines it into one view: margins, ad spend, sales, warehouse. If something deviates from the norm — the owner gets an alert before the problem grows.

  • One screen instead of five tools
  • Data refreshed every hour, no manual collection
  • Alert when results deviate from plan
  • PDF report for management with one click
n8n Google Looker Studio Allegro API Meta Ads API Google Ads API Baselinker API
★ Popular
2026-05
Return form → AI → Payments → LLM Weekly report

Customer returns — from submission to analysis

Handling one return took 15 minutes. The company had no central view of return reasons, making it hard to react to product issues.

A comprehensive workflow cuts handling time to a few seconds. The system generates weekly LLM reports, analysing return trends and flagging recurring product issues.

  • From 15 minutes to a few seconds per return
  • Automatic analysis and weekly LLM reports
  • Full integration with payment systems
  • Visibility into return trends and reasons
n8n Loveable.dev Baselinker WooCommerce Paynow / PayPal / Przelewy24 OpenAI

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